Thursday, May 03, 2012

Taxonomy, Tags, or Full-Text-Search? Rubin's "Going paperless: tips for...your digital file cabinet [via Evernote]"

Going even somewhat paperless?  In this ever-more-Googlish world, when is it worthwhile to create and use a taxonomy (hierarchical filing system) and/or tags ("flat" non-hierarchical metadata keywords) instead of relying on full text search?

Jamie Todd Rubin provides an excellent explanation of why and how he developed his own effective hybrid system  (both hierarchical AND search-based) within Evernote as part of his effort to "go paperless".  Thanks again to Ilene Frank for tweeting/posting this excellent description of one person's effective use of Evernote's tags, full text search, and nesting of "notes" inside "notebooks" inside "stacks":  

"@chericson: Going paperless: tips for organizing your digital file cabinet"

Disclosure:  I've become an Evernote user and fan - at first gradually
after I began trying it several months ago as a note-taking tool I could use with my new iPad.  Then I dipped a toe into the world of Evernote afficionados and learned some of the many other features, esp. the ability to AUTOMATICALLY synchronize, back-up, and store copies locally across most devices and platforms.  We can install versions of Evernote on Windows, Macs, Android, etc. in addition to iPad & iPhone, AND  HAVE ACCESS TO THE WEB VERSION VIA MOST BROWSERS, AND HAVE INFO SYNCHRONIZED ACROSS AS MANY OF THESE AS WE WISH... AND KEEP LOCAL COPIES ON AS MANY OF THESE AS WE WISH - AUTOMATICALLY.  And much more.

IMAGE selected by Steve Gilbert 20120503
Photo of "The subject catalogue...of the University Library of Graz. The card shown refers to a text by Hans Schleimer who made up the rules for this catalogue. Date 29 December 2005 Source Own work Author Dr. Marcus Gossler"
By Dr. Marcus Gossler (Own work) [GFDL ( or CC-BY-SA-3.0 (], via Wikimedia Commons

No comments:

Post a Comment

What do you think?